Modules

Document Management

Manage all your documents on a single platform

Waidok

Simplify information management in your company

Is managing company information a daily struggle? Say goodbye to paper documents, lost information, hours spent searching for documents and time wasted on approvals.

Waidok is the document management solution that captures, organises and stores all of your company’s data and documents.

With Waidok, you can integrate the management of all your documents on a single platform.

The journey of your information

Track the entire journey of your company’s information in a document management solution such as Waidok

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DOCUMENT
CAPTURE
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Indexing
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Automation
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Archiving
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Search and
collaborate

Benefíts

The benefits of Waidok are numerous.

Get to know the main ones.

Reduce document redundancy

Eliminate the clutter of duplicate documents. Save on storage space and organise your documentation consistently

Improve operational efficiency

Reduce your organisation’s use of paper, find the information you’re looking for easily, simplify workflows and eliminate repetitive information

Document lifecycle management

From document creation to editing, sharing and deleting. Categorise different types of documents

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Captura de documentos

Waidok captura todo o tipo de documentos: contratos, faturas, cartas, ordens de compra, entre outros. A informação pode ser importada de diversas fontes e, quando em papel, pode ser digitalizada e enviada para o Waidok.

  • Drag & drop de documentos diretamente para o Waidok
  • Enviar documentos do Microsoft Office para o Waidok
Indexação

Waidok incorpora tecnologia OCR para reconhecimento e classificação de documentos e extração de metadados. A indexação associa os metadatos dos documentos para estes sejam mais facilmente pesquisáveis.

  • Smart Index
  • Pesquisa de texto completo
  • Pesquisa avançada
Automatização

Acelere os seus processos com o Waidok. Crie fluxos de aprovação com base nos documentos. Defina os intervenientes, envie notificações e faça a gestão de prazos de aprovação.

  • Gestor de workflows
  • Gestor de tarefas
Arquivo

Centralize todos os seus documentos no Waidok de uma forma segura — sejam os documentos que já passaram por workflows ou, simplesmente, documentos que têm de cumprir um prazo legal de arquivo. Pode definir diferentes níveis de acesso para grupos ou utilizadores, além de poder controlar as versões do documento e saber todas as alterações que foram efetuadas e por quem.

  • Controlo de versões
  • Conservação de documentos
  • Controlo de acessos a documentos
Procurar e colaborar

Encontre todos os documentos de que precisa em segundos. Com o Waidok, pode editar online e os documentos podem ser acedidos por vários utilizadores ao mesmo tempo.

  • Procura de texto completo
  • Selos em documentos
  • Assinatura digital
Document capture

Waidok captures all types of documents, whether contracts, invoices, letters, purchase orders, etc. Information can be imported from various sources and, if on paper, can be digitised and sent to Waidok.

  • Drag & drop documents directly into Waidok
  • Send Microsoft Office documents to Waidok
Indexing

Waidok incorporates OCR technology to recognise and classify documents and extract metadata. Indexing associates the documents’ metadata to make them more searchable.

  • Smart Index
  • Full text search
  • Advanced search
Automation

Speed up your processes with Waidok. Create document-based approval processes. Define the stakeholders, send notifications and manage approval deadlines.

  • Workflow manager
  • Task manager
Archiving

Centralise all your documents in Waidok securely – whether they are documents that have already been processed or simply documents that need to be filed by a legal deadline. You can define different levels of access for groups or users, control document versions and know what changes have been made and by whom.

  • Version control
  • Document storage
  • Document access management
Search and collaborate

Find the documents you need in seconds. With Waidok, you can edit documents online and they can be accessed by multiple users at the same time.

  • Full text search
  • Stamp documents
  • Digital signature
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PRODUCTS

The document management solution

WHY WAIDOK

More productive teams, wherever they are

Centralized and categorized information on a single platform

Faster processes and decisions with automation

Protected data and documents

Modules

The complete solution

Find information in seconds

Intelligent capture

Automate processes and speed up approvals

Use cases

The document management solution

Uniform and centralized

Structured, accessible and secure

Speed and efficiency